About Jeff Baich

My name is Jeff Baich, and for most of my career I’ve worked as a consultant for federal and state agencies in acquisition support, enterprise architecture, and business process reengineering. Like you, I spent countless hours scouring the internet for information on procurement documents and consistently came up empty. The System Shall is the solution to this, serving as a consolidated resource for all things procurement. I write to help acquisition professionals build better procurement documents resulting in increased enterprise value.

How to Use Liquidated Damages in Your Procurement

Procurement professionals should consider including remedies into their solicitation documents if there is a contract breach.  While contract termination is an effective remedy, it may not be appropriate in all circumstances. For example, an agency may determine that the most suitable remedy for excessive unscheduled downtime is to impose liquidated damages that require the Awarded

By |2019-07-08T15:23:11+00:00June 10th, 2019|Categories: Develop RFP, Legal|0 Comments

Non-Technical Guide to Including FedRAMP Requirements

Most agencies have a cloud policy and require FedRAMP for cloud technologies that store, process, or transmit federal information. So how do you account for FedRAMP requirements in your procurement? I made this guide with all the information you need to understand the highlights including examples for your acquisition document. The following article draws much

By |2019-07-12T00:47:27+00:00June 10th, 2019|Categories: Develop RFP, Security|Tags: , , |0 Comments

Boost Your Project’s Chance of Success With an IV&V Vendor

If you work on large projects, you've probably heard of Independent Verification and Validation (IV&V). IV&V helps identify and mitigate risks associated with large projects by: Providing management with an objective analysis of the project allowing for informed decision-making Increasing quality of deliverables Identifying errors early and recommending corrective action Most project managers are not

Reduce Operational Risks with a Business Continuity Plan

Business continuity is an organization’s ability to continue to perform business operations during a time of an emergency, disaster, or unplanned incident. Organizations are exposed to numerous risks including fires, floods, weather-related events, network outages, and cyber attacks that threaten to that take critical systems offline. Managing these risks by developing a business continuity plan (BCP)

By |2019-08-04T15:59:12+00:00May 23rd, 2019|Categories: Develop RFP, Risk|Tags: , , |0 Comments

How to Clearly Define Your Data Archiving Requirements

According to TechTarget, "data archiving is the process of moving data that is no longer actively used to a separate storage device for long-term retention. Archive data consists of older data that remains important to the organization or must be retained for future reference or regulatory compliance reasons. Data archives are indexed and have

By |2019-08-06T01:21:57+00:00May 16th, 2019|Categories: Data|Tags: , , , |0 Comments

Understanding Your Vendor’s Software Architecture

When building a system or buying a COTS solution, it is critical to ensure that the underlying system architecture will support the intended mission both now and into the future. How can you be certain that the vendor's proposed architecture will meet your Organization's needs? After all, the right choice will lead to a

By |2019-07-24T02:01:20+00:00May 15th, 2019|Categories: Develop RFP|Tags: , |0 Comments

Clarify Data Ownership and Acceptable Use in the Cloud

Most agencies these days have a "cloud first" policy, resulting in the migration of mission critical applications and data to the cloud. Many of these applications manage sensitive information such as Personally Identifiable Information (PII) and Protected Health Information (PHI). When an agency decides to procure a cloud-based solution, they are essentially taking their

By |2019-07-21T13:43:15+00:00May 5th, 2019|Categories: Data, Develop RFP|Tags: , , , , , |0 Comments

Use a product roadmap to gauge alignment with your vendor

Let’s assume you are about to spend millions of dollars on a COTS package or a custom-built application. Large scale software acquisition frequently creates a multi-year relationship with a vendor. Your organization, at the end of your acquisition processes, will select the vendor that best meets your requirements today. Before you spend the money, how

By |2019-07-17T22:14:08+00:00May 4th, 2019|Categories: Develop RFP, Strategy|Tags: , , , |0 Comments